Administrative Assistant

Administrative Assistant

Location: Lubbock, Texas

Company: C.R.I. FLUID SYSTEMS USA LLC

Company Profile

C.R.I. Fluid Systems USA LLC is the U.S. subsidiary of C.R.I. Pumps Private Limited, a global leader in fluid management solutions headquartered in India. We specialize in high-performance stainless steel and Cast iron submersible pumps and motors, controllers, vertical multistage pumps, wastewater pumps, and more. Our products serve a wide range of sectors including agriculture, residential, commercial, municipal, and industrial applications.
With advanced R&D capabilities and vertically integrated manufacturing, we are committed to innovation, sustainability, and customer satisfaction.     Learn more at www.crifluidsystems.com

Job Summary

We are seeking a proactive and detail-oriented Administrative Officer to support our operations in Lubbock. The ideal candidate will manage day-to-day administrative tasks, coordinate with internal departments, and ensure smooth office and manufacturing support functions. This role is critical to maintaining operational efficiency and supporting our team in delivering high-quality water pump solutions.

Key Responsibilities

• Oversee and manage daily administrative operations of the office and support manufacturing floor needs.
• Maintain accurate records, documentation, and filing systems in compliance with company policies.
• Coordinate meetings, appointments, and travel arrangements for staff and management.
• Assist HR with onboarding, attendance tracking, and employee documentation.
• Support finance with invoicing, expense tracking, and budget planning.
• Ensure office supplies and equipment are stocked and maintained.
• Prepare reports, presentations, and data summaries for management.
• Liaise with vendors, suppliers, and service providers for office and facility needs.
• Implement and monitor office policies and procedures.
• Ensure compliance with safety and regulatory standards.
• Coordinate with customers to ensure timely execution of their sale orders by working closely with the invoicing and logistics teams.
• All other activities related to the above tasks.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 3–5 years of experience in an administrative role, preferably in manufacturing or industrial settings.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and administrative software (e.g., Microsoft Dynamics 365, ZOHO CRM.).
• Ability to handle confidential information with discretion.
• Familiarity with manufacturing workflows and documentation practices is a plus.

Preferred Skills

• Inventory and document management.
• Basic HR and finance functions.
• Time management and problem-solving.
• Data analysis and reporting.
• Vendor coordination and procurement support.
• Customer coordination and management.